What is a co-ownership maintenance logbook?

A mandatory document kept by the managing agent

The building's maintenance logbook was made mandatory by the SRU Act of 13 December 2000. It is drawn up and updated by the managing agent, under the supervision of the co-ownership council. Its content is specified by Decree No. 2001-477 of 30 May 2001.

This document constitutes the technical memory of the co-ownership. It enables each co-owner, and any potential buyer, to understand the history of the building's maintenance and the main current contracts.

The content of the maintenance logbook

The maintenance logbook must mention a set of regulatory information relating to the identity and technical management of the building. It does not contain detailed accounting information, which appears in other documents (accounts, budget, dated statement).

• The address of the building and the identity of the managing agent in office
• The references of the building's insurance contracts taken out by the association, with their expiry dates
• The year in which major works were carried out (facade renovation, roof repair, etc.) and the identity of the companies that carried them out
• The references of the maintenance and upkeep contracts for the common equipment (lift, heating, etc.)
• Where applicable, the schedule of the multi-year works programme voted by the general meeting

Consulting and handing over the logbook

Any co-owner can request the managing agent to communicate the maintenance logbook. They can thus check the history of works and the state of the contracts before voting at the general meeting or committing to expenditure.

During a sale, the maintenance logbook is one of the documents that the seller must hand to the buyer under Article L.721-2 of the French Construction and Housing Code. It is a valuable tool for the buyer, who can thus assess the past maintenance of the building and anticipate upcoming works.